The Illinois REG-1 form serves as a comprehensive application for business registration within the state, tailored for various types of organizations ranging from sole proprietorships to large corporations. It’s a crucial step for businesses to legally operate in Illinois, requiring detailed information about the business’s structure, activities, and owners or officers. For those looking to streamline the registration process, the state recommends using MyTax Illinois, an online account management tool. Ready to get your business officially registered in Illinois? Click the button below to start filling out your REG-1 form.
The Illinois Department of Revenue has streamlined the process for business registration with the introduction of the REG-1 Illinois Business Registration Application. Aimed at facilitating a smoother and quicker registration route, businesses can opt for digital registration through MyTax Illinois, an online account management program, significantly reducing processing times. In addition to providing basic information such as the Federal employer identification number (FEIN) or Social Security number (SSN) for proprietorships, businesses must detail their official and assumed names, primary addresses, and identify their organization type, ranging from sole proprietorships to corporations, non-profits, or governmental units. The form also mandates the disclosure of detailed information regarding owners and officers, their roles, contact details, and the percentage of ownership. Furthermore, businesses are required to describe their activities comprehensively, which includes specifying the North American Industry Classification System (NAICS) number, potential Illinois employees, and various activities that might subject the business to different taxes within the state. A critical aspect of the REG-1 form is its emphasis on tax collection responsibilities for sales, use tax, motor fuel sales, and even specific requirements for entities like liquor stores, hotels, and utility service providers. The form concludes with a declaration section where the signatory attests to the accuracy of the information and acknowledges responsibility for tax obligations, underscoring the legal responsibility entailed in the registration process.
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Illinois Department of Revenue
REG-1 Illinois Business Registration Application
Register faster using MyTax Illinois, our online account management program, available at mytax.illinois.gov. If you have questions, visit our website at tax.illinois.gov or call us weekdays between 8:00 a.m. and 4:30 p.m. at 217 785-3707.
Step 1: Identify your business or organization
1Federal employer identification number (FEIN) FEIN: ______ - __________________
Proprietorships must provide the Social Security number (SSN) under which taxes will be filed.
SSN: _________ - ______ - ____________
2Legal business name:
___________________________________________________
3Doing-business-as (DBA), assumed, or trade name, if different from Line 2:
4Primary or legal business address:
Street address - No PO Box numberApartment or suite number
City
State
ZIP
If you have other locations in Illinois from where you do business, complete and attach Schedule REG-1-L.
5Mailing address if different from the address above:
In-care-of name
Street address or PO Box numberApartment or suite number
6Check the organization type that applies to you: q Proprietorship
____ Check if owned by a married couple or civil union
q Partnership
q Trust or estate
q Corporation*
q S Corp (Subchapter S Corporation)*
*Is your corporation publicly traded? ___ Yes
___ No
If yes, provide the ticker symbol ____________
qGovernmental unit q Not-for-profit organization
q LLC - Corporation
q LLC - Partnership
qLLC - S Corporation q LLC - Single member
____ Check if your organization type is disregarded
7Illinois Secretary of State identification number:
___ - ___ ___ ___ ___ - ___ ___ ___ - ___
8 Is your business part of a unitary group? ___ Yes ___ No If “Yes”, provide the FEIN of your designated agent (the entity responsible for filing your Illinois income tax return):
FEIN: ______ - __________________
9Identify a contact person regarding your business.
Name: __________________________ Title: _____________
Phone: (______) ______ - ________ Ext.: __________
FAX: (______) ______ - ________
Email address: ______________________________________
Step 2: Identify your owners and officers - If you need to identify more, attach Schedule REG-1-O.
10Identification depends on the organization type you selected in Step 1, Line 6 (proprietorship - owner(s); partnership - general partners; non-publicly traded corporation - president, secretary, and treasurer; publicly traded corporation - chief operating officer and chief financial officer; trust or estate - trustee(s) or executor(s); governmental unit - one contact person; not-for-profit organization - president, secretary, or treasurer; limited liability company - managers and members). For each individual or business required, complete the following information.
Individuals: (include Social Security number (SSN))
a ___________________________________
_________________
d ___________________________________
Name
Title
______________________________________________________
Home address - No PO Box number
____ / ____ / ________
(______) ______ - ________
Date of birth
Phone
_______ - _____ - _________ Ownership percentage: ______
Social Security number
b
___________________________________
c
Businesses: (include federal employer identification number (FEIN))
a
___________________________________ ____-_____________
FEIN
Legal address
Ownership percentage: ______
Social Security number REG-1 (R-01/22)
*74501221W*
Step 3: Tell us about your business activities
11 Describe your business activities: ______________________
____________________________________________
Provide your North American Industry Classification System (NAICS) number: ___________________________________
Refer to the website www.naics.com
12 Will you have Illinois employees? ____ Yes ____ No
If yes, complete and attach Schedule REG-UI-1.
When was (is) the date of your first payroll in Illinois?
____/____/_____
13 Check all that apply to your type of business.
Sales and Use Tax
When will (did) these activities begin? ____/____/_____
You must complete and attach Schedule REG-1-L to identify all Illinois locations from which you must collect the local sales tax rate.
q General merchandise: ____ Retail ____ Wholesale
Note: Refer to the Leveling the Playing Field Resource Page for guidance on registering for Retailers’ Occupation Tax.
Do you estimate your monthly sales and use tax liability will be over $200? ____ Yes ____ No
qSales to Illinois customers from out of state
____ Check if you have an Illinois presence, including, but
not limited to having an office or other facility in Illinois or having employees or other representatives operating in Illinois.
____ Check if you have inventory in Illinois or if your Illinois
presence is due to inventory within the state. Attach Schedule REG-1-L.
____ Check if you make $100,000 or more in annual sales from
your own sales to Illinois purchasers.
____ Check if you make 200 or more separate transactions
annually from your own sales to Illinois purchasers. Are you registering as an out of state remote retailer?
____ Yes ____ No
qCheck if you are a marketplace facilitator-Attach Schedule REG-1-MKP.
qSoft drinks (other than fountain soft drinks) in Chicago
qVehicle, watercraft, aircraft, or trailers
qSales or delivery of tires. Do you always pay the Tire User Fee to
your supplier? ____ Yes ____ No
qSales from vending machines. How many vending machines? ____
qLiquor at retail (bar, tavern, liquor store, etc.)
qMotor fuel/fuel: ____ Retail ____ Wholesale - Attach Form REG-8-A
____ Check here if you are required to collect prepaid sales tax.
qSales of Motor Fuel in a county that imposes County Motor Fuel Tax
qSales of Motor Fuel in a municipality that imposes Municipal Motor Fuel Tax
q Aviation fuel: ____ Retail ____ Wholesale
(if wholesale, attach Form REG-8-A)
qMedical cannabis - Attach Schedule REG-1-MC.
____ Cultivation Center ____ Dispensing Organization
Services
Do you transfer items, on which tax must be collected, as part of your service? ____ Yes ____ No
When will (did) this activity begin? ____/____/_____
Purchaser (Self-assessed Use Tax)
Does your supplier collect Illinois Sales Tax for merchandise your
business uses or consumes in Illinois? ____ Yes ____ No
Does your supplier collect Illinois Sales Tax on sales of aviation fuel your business uses or consumes in Illinois? ____ Yes ____ No
Cigarettes and other tobacco products
qCigarettes - See Schedule REG-1-C before you check here.
qTobacco products - See Schedule REG-1-C before you check here.
qCigarette machine operator - See Schedule REG-1-C before you check here.
Renting or leasing
qHotel rooms for less than 30 days - Attach Schedule REG-1-L.
Do you charge for telecommunication services?____ Yes ____ No
qVehicles for one year or less - Attach Schedule REG-1-L.
qVehicles for more than one year
Utility Service Providers
q Electricity: ____ Retail
____ Wholesale
q Natural gas: ____ Retail
qTelecommunications - See Schedule REG-1-T.
____ Retail ____ Wholesale
qWater or sewer services
Do you choose to voluntarily collect the Water and Sewer Assistance
Charge for:
____ Water
____ Sewer
Are you a utility cooperative?
Are you a municipality? ____ Yes ____ No
All other tax types
qLiquor warehousing - Attach Schedule REG-1-A.
q Dry cleaning: ____ Facility ____ Solvent supplier
qOwn/operate coin-operated amusement devices
qYou wish to purchase electricity for non-residential use and pay the tax to IDOR - Attach Schedule REG-1-D.
qYou wish to purchase natural gas from outside of Illinois for your own use and pay the tax to IDOR - Attach Schedule REG-1-G.
qNot listed. Identify: _________________________________
Step 4: Sign below - Under penalties of perjury, I state that I have examined this information and, to the best of my knowledge, it is true, correct, and complete. I further attest that I will be responsible for filing returns and paying all taxes due unless Schedule REG-1-R, Responsible Party Information, is attached to this application or forwarded to the department. Check here if you are attaching or forwarding Schedule REG-1-R: q
Signature:
_______________________________________
Title:
________________________
Date: ___/___/______
Printed name:
SSN:
______ - _____ - _________
Address:
Phone: (______) ______ - _________
Mail your completed form, with any required
CENTRAL REGISTRATION DIVISION
attachments and payment to:
ILLINOIS DEPARTMENT OF REVENUE
PO BOX 19030
SPRINGFIELD IL 62794-9030
This form is authorized as outlined under the tax or fee Act imposing the tax or fee for which this form is filed. Disclosure of this information is required. Failure to provide information may result in this form not being processed and may result in a penalty. Printed by the authority of the state of Illinois REG-1 (R-01/22) - Web only - One copy
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*74501222W*
Filling out the Illinois REG-1 form is a crucial step for businesses to ensure they are properly registered and compliant with state requirements. This document serves to gather important details about your business, such as its structure, activities, and owners or officers. By following the instructions carefully, you can complete the registration process efficiently, avoiding common mistakes and delays. Remember, timely and accurate completion of this form helps in establishing your business’s obligation towards state taxes and permits.
Once submitted, your form will be processed by the Illinois Department of Revenue. This is a significant step in ensuring your business's compliance with Illinois state regulations, setting the foundation for a successful and lawful business operation.
Frequently Asked Questions about the Illinois Reg-1 Form
The Illinois REG-1 form is an application used to register a business for certain taxes and services with the Illinois Department of Revenue. It is a critical step for new businesses in Illinois to comply with tax laws, covering a wide range of taxes such as sales and use tax, withholding income tax, and others relevant to the business’s activities.
Businesses have the option to register using MyTax Illinois, an online account management program, for faster processing. However, the form can also be mailed to the Illinois Department of Revenue. For those choosing to submit a paper form, it's important to ensure that all required attachments and information are included to avoid delays.
To complete the REG-1 form, you'll need detailed information about your business, including the Federal Employer Identification Number (FEIN) or Social Security Number (SSN) if a sole proprietorship, the legal business name, DBA (if applicable), primary and mailing addresses, type of organization, and information regarding owners and officers. Additionally, details of your business activities and the types of tax for which you are registering are required.
Any business operating in Illinois that needs to register for state tax purposes must fill out the REG-1 form. This includes, but is not limited to, businesses that sell general merchandise, provide services, lease or rent property, and sell or distribute certain regulated products such as tobacco, alcohol, and motor fuel.
The North American Industry Classification System (NAICS) code is a federal classification system used to classify business establishments. To find the NAICS code for your business, you can search the official NAICS website. This code helps the Illinois Department of Revenue understand the type of business activities you conduct.
If there are changes to your business information after you have submitted the REG-1 form, such as a change of address, ownership, or business activities, you must promptly update your registration details. Updates can often be made through MyTax Illinois or by contacting the Illinois Department of Revenue directly to ensure compliance and accurate tax filings.
Not using the mouse or Tab key to navigate through fields properly, which can lead to mistakenly skipped sections or incorrectly filled fields.
Forgetting to enable check boxes with the mouse or space bar, which could result in incomplete information regarding the business's activities and structure.
Inaccurately entering the Federal Employer Identification Number (FEIN) or Social Security Number (SSN) under which taxes will be filed. This mistake can lead to significant processing delays.
Entering a PO Box number instead of the primary or legal business address. The form explicitly requests a street address, which is critical for proper registration and communication.
Failing to check the organization type that applies, leading to a lack of clarity about the business structure which is crucial for tax purposes.
Omitting the Illinois Secretary of State identification number if applicable, which is necessary for businesses already registered with the state.
Not identifying a contact person regarding the business including their phone and email address. This omission can cause delays if clarification or additional information is needed.
Incorrectly or incompletely identifying owners, officers, or members depending on the organization type selected. Each role requires specific information, including SSN or FEIN, which is vital for the registration process.
When individuals prepare the Illinois REG-1 form, avoiding these mistakes is crucial for a smooth registration process. Careful attention to detail and thorough review before submission can prevent processing delays and ensure compliance with state requirements.
When setting up or managing a business in Illinois, using the Illinois Department of Revenue REG-1 form to register the business is only the first step. Along with the REG-1 form, several other documents and forms are often required to ensure compliance with state laws and regulations. Understanding each document and its purpose can simplify the registration and management process for business owners.
These documents play a crucial role in ensuring that businesses meet their legal and tax obligations from the outset. Each form or schedule has a specific purpose, from detailing business locations to reporting specific types of tax liabilities. Businesses should carefully review and complete each relevant document to comply fully with Illinois regulations and maintain good standing within the state.
The Form SS-4 (Application for Employer Identification Number) from the IRS is similar to the Illinois Reg 1 form since both are used by businesses to obtain crucial identification numbers. The Reg 1 form gathers details for state tax purposes, while Form SS-4 is for federal tax identification.
The Business License Application forms used in various states resemble the Reg 1 as they both collect information about the business, ownership, and operational details for the purpose of registration and compliance with local and state regulations.
Form 2553 (Election by a Small Business Corporation) shares similarities with Illinois Reg 1 in that both involve identifying business activities and organizational structure, though Form 2553 specifically pertains to the election of S Corporation status for federal tax purposes.
Uniform Business Code (UBC) Financing Statement and the Reg 1 form have parallels in registering vital business details with a state authority, although the UBC Financing Statement focuses on the declaration of secured transactions.
The Schedule C (Profit or Loss from Business) required for individual tax returns has common ground with the Reg 1 form because both involve detailing business operations, though Schedule C is for reporting income to the IRS.
Articles of Incorporation or Articles of Organization documents bear resemblance to Reg 1 by providing essential information about a business's legal structure and ownership to state agencies, necessary for the founding and recognition of corporations or LLCs.
The State Sales Tax Permit Application is akin to the Illinois Reg 1 form, as both processes involve businesses registering to collect and remit sales taxes on goods and services sold within a state.
Local Business Tax Receipts/Applications found in various municipalities are similar to the Reg 1 form because they require businesses to register for the purpose of paying local business taxes, often based on the type of business activities conducted.
Form W-9 (Request for Taxpayer Identification Number and Certification) shares a purpose with the Reg 1 form in terms of collecting taxpayer identification numbers (TINs), but W-9s are specifically used to inform payers of the correct TIN to use when reporting to the IRS.
The Commercial Employer Account Registration and Update Form used by state labor departments has objectives similar to the Reg 1 form, mainly registering businesses for unemployment insurance purposes.
Filling out the Illinois Reg 1 form, which is essential for business registration within the state, requires careful attention to detail to ensure accuracy and compliance with the Illinois Department of Revenue's requirements. To aid in this process, here are some dos and don'ts to keep in mind:
Providing precise and comprehensive information on the Reg 1 form is fundamental to establishing your business in Illinois properly. A careful review of each section, alongside adherence to these dos and don'ts, will facilitate a smoother registration process.
When it comes to navigating the complexities of state tax forms, misunderstandings are common. The Illinois REG-1 form, necessary for business registration in the state, is no exception. Let's clarify some common misconceptions about this form:
Only for LLCs and Corporations: A common misconception is that the REG-1 is exclusively for LLCs or Corporations. In reality, this form is required for a range of organization types, including sole proprietorships, partnerships, trusts, estates, and not-for-profit organizations. Regardless of the structure, if you're conducting business in Illinois, you likely need to file this form.
Physical Presence Not Required: Many believe they need a physical store or office in Illinois to register. However, the REG-1 form considers a business 'operating' in Illinois even with an online presence selling to Illinois residents. The criteria include having an office, an inventory, or representatives in the state.
No Need for an Illinois Address for Mailing: Another common mistake is the belief that the business must have an Illinois address for mailing purposes. The REG-1 form allows for an out-of-state mailing address, as long as the business conducts operations that require registration in Illinois.
Registration Does Not Guarantee Tax Obligation: Completing the REG-1 doesn't automatically mean you owe taxes. The form registers your business for tax purposes based on the activities you conduct. Your actual tax obligations depend on your business operations and profits generated within Illinois.
Single Filing Is Enough: Some think they need to file this form annually. The REG-1 is a one-time registration application unless significant changes in your business operations or structure occur, requiring an update or a new registration.
Immediate Approval: Expecting immediate approval is unrealistic. Processing times can vary based on the volume of applications and the specifics of each application. It's essential to plan accordingly and allow sufficient time for your registration to be processed.
All Businesses Pay the Same Registration Fee: There's a belief that all businesses pay the same fee when registering. The reality is that certain types of businesses may incur different fees or no fee at all, depending on the specific registration requirements and licenses they require.
Does Not Cover All Licenses: Completing the REG-1 form doesn't mean you have all necessary licenses to operate. Depending on your business activity, you may need additional permits or licenses from other state agencies or local governments.
Online Registration Is Optional: It's often thought that mailing the form is the only way to register. While you can file the REG-1 form via mail, you can also register faster online through the MyTax Illinois website, offering a more convenient option.
Personal Information Is Always Required: There's a misconception that extensive personal information is needed for all registrants. While individual owners and sole proprietors will provide Social Security Numbers, corporate entities will primarily use their Federal Employer Identification Number (FEIN), limiting the need for personal details.
Understanding these nuances can streamline the registration process and set the correct expectations for businesses starting or expanding their operations in Illinois.
Filling out the Illinois REG-1 form is an essential step for businesses to properly register with the Illinois Department of Revenue. Here are key takeaways to ensure the process is completed correctly:
Completing and submitting the Illinois REG-1 form is a critical step towards compliance with state tax obligations, and understanding these key takeaways can help ensure a smooth registration process.
Illinois 171 371 - It includes a declaration section where the court’s findings regarding the petitioner’s eligibility for expungement are recorded.
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