Free Rb 3 Illinois Template

Detailed Guide for Filling Out Rb 3 Illinois

Completing the RB-3 Illinois Application for Bingo License involves providing information about your organization and its officials, selecting the type of bingo license you are applying for, and submitting the required payment. This form is crucial for organizations aiming to legally conduct bingo games in Illinois. Below are detailed instructions to guide you through each section of the application process.

1. Identify your organization:
   • Enter your Federal Employer Identification Number (FEIN) in the space provided.
   • Write the full name of your organization.
   • Provide your primary or legal business address (not a P.O. Box), including the apartment or suite number, city, state, and ZIP code.
   • If the mailing address is different, fill it in the designated area along with the "In-care-of" name, street address or P.O. Box number, apartment or suite number, city, state, and ZIP code.
   • Check the box that describes your organization type (Corporation, S Corp, Not-for-profit).
   • For new applications, attach the required documents: your organization’s bylaws, one of the following: Constitution, Charter, or Articles of incorporation, and copies of a single month's meeting minutes from the last five years (or two years if chartered by a national organization).
   • Provide contact details of a person regarding your business, including name, title, phone number, extension, fax, and email address.
2. Identify your officers and the person in charge:
   • Fill in the names and Social Security numbers of the President, Secretary, Treasurer, and the person in charge.
   • Provide their home addresses (no P.O. Boxes), cities, states, ZIP codes, dates of birth, and phone numbers.
   • Note that one person listed must sign the application.
3. Type of license you are applying for:
   • Check the appropriate box for the type of bingo license you are seeking (Regular, Special, or Limited).
   • Provide the address where bingo will be conducted, including street address, city, county, state, ZIP code, and specify if this location is owned or occupied by your organization or a unit of local government.
   • If applying for a Special or Limited license, enter the event dates, times, and addresses.
4. Pay your fee: Check the box that applies to the license you are applying for (One year regular bingo license - $200; One year limited bingo license - $50). Make your check or money order payable to the “Illinois Department of Revenue.”
5. Sign the application:
   • Read the statement under the penalties of perjury carefully.
   • Sign your name, print your name, and date the application to affirm that all information provided is accurate to the best of your knowledge.

Mail your completed form, along with any attachments and payment, to the address provided on the form: OFFICE OF BINGO AND CHARITABLE GAMES, 3-215 ILLINOIS DEPARTMENT OF REVENUE, PO BOX 19480, SPRINGFIELD IL 62794-9480. Filling out this application accurately is essential to ensure a smooth process for obtaining your bingo license.

1. Who can apply for a bingo license in Illinois?

   To be eligible for a bingo license, an organization must be not-for-profit, have been organized and active in Illinois for at least five years, or be affiliated with a national organization for two years. Additionally, the organization cannot have any officers, directors, employees, or involved persons who have been convicted of felonies within the last 10 years or violations of Article 28 of the Criminal Code of 2012. It's also required that these persons are not compensated for their participation in managing or operating bingo.

2. What documents are required when applying for a new bingo license?

   Charitable organizations need to provide a copy of their bylaws along with either their constitution, charter, or articles of incorporation. They must also submit copies of a single month's meeting minutes from each of the preceding five years. If the organization is chartered with a national organization, then only records from the last two years are needed. This requirement is waived for license renewals.

3. How do an organization's officers and the person in charge relate to the bingo application process?

   Information for an organization's officers and the individual designated as the person in charge must be provided during the application process. This includes details such as names, social security numbers, addresses, dates of birth, and contact numbers. A change in the organization's officers requires filing a Schedule REG-1-O. One of the listed individuals must sign the application form as well.

4. What are the types of bingo licenses available and their fees?

   Illinois offers three types of bingo licenses: Regular, Special Event, and Limited. A Regular license allows for bingo at the organization's physical address on a weekly basis with an annual fee of $200. The Special permit, requiring no additional fee, enables holders of the Regular license to conduct bingo on days other than their regular schedule, limited to two events per license period. A Limited bingo license permits organizations to hold bingo no more than two times a year for up to five consecutive days per event, with a fee of $50.

5. Where should the RB-3 Application for Bingo License and payment be sent?

   The completed RB-3 form, along with any necessary attachments and payment, should be mailed to the Office of Bingo and Charitable Games, Illinois Department of Revenue, PO BOX 19480, SPRINGFIELD IL 62794-9480. Payments must be made via check or money order to the "Illinois Department of Revenue." The fee associated with the application is not refundable.

When filling out the RB-3 Application for a Bingo License in Illinois, it's crucial to avoid common mistakes that could slow down the approval process. Here are four common errors that applicants should be mindful of:

1. Providing incorrect or incomplete identification information for the organization. It's essential to correctly provide the Federal Employer Identification Number (FEIN), the organization's full name, and the primary or legal business address. Keep in mind, a P.O. Box number is not acceptable for the street address requirement.

2. Failing to include the required documents for charitable organizations. New applicants often forget to attach a copy of the organization's bylaws along with one of the following: Constitution, Charter, or Articles of Incorporation. Additionally, copies of a single month's meeting minutes from each of the preceding five years, or two years if chartered by a national organization, are necessary. Applicants renewing their license can skip this step.

3. Incorrectly listing the officers and person in charge. The RB-3 form asks for detailed information about the organization’s officers and the person in charge, including their home address (no P.O. Box allowed), social security number, date of birth, and contact details. Changes in officers require filing a specific form (Schedule REG-1-O), which is often overlooked.

4. Mistakes in the type of license section or fee payment. Applicants must carefully choose the type of license they are applying for and provide accurate location addresses where bingo will be conducted. Misunderstanding the specifics of each license type (Regular, Special, or Limited) and incorrectly calculating the fee can lead to processing delays. The fee section is especially important since the fee is non-refundable, and checks or money orders must be made payable to the "Illinois Department of Revenue." Remember to clearly specify the address where bingo will be held, ensuring it is not a P.O. Box and verifying if it is owned or occupied by your organization or a unit of local government.

Being thorough and double-checking the information provided can make a significant difference in how smoothly the application process goes. Avoid these common mistakes to help ensure your application is processed without unnecessary delay.

Submitting an RB-3 Illinois form for a bingo license is just one step in organizing a bingo event or establishing bingo as a recurring activity for a non-profit organization. This form ensures compliance with the Illinois Department of Revenue's requirements for bingo operations. Alongside this form, several other critical documents and forms may be needed to fully comply with the regulations and facilitate a smooth application process.

• Schedule REG-1-O: This form is essential if there are changes among the officers of the organization applying for the bingo license. It updates the state's records on who is responsible for the conduct and management of the bingo games, ensuring that all operators are eligible under state laws.
• Form RCG-1-E: Organizations planning special bingo events outside their regular schedule or location need to submit this form at least 30 days before the planned event. It helps in notifying the regulatory body about the details of the event, including its location, date, and time, ensuring that all special events are also conducted within the legal framework.
• Articles of Incorporation or Charter Documentation: Although directly mentioned in the RB-3 form, providing a copy of the organization's articles of incorporation, charter, or constitution is critical. These documents establish the legal basis of the non-profit organization, validating its existence and eligibility to conduct bingo games under Illinois law.
• Meeting Minutes: Copies of a single month's meeting minutes for the preceding five years, or two years if chartered by a national organization, are required for new applications. These records provide transparency about the organization's operations and ensure it has been actively pursuing its goals, which is a condition for obtaining a bingo license.

Together with the RB-3 Illinois form, these documents form a comprehensive application package that aligns with the state’s regulations for bingo operations. For non-profit organizations seeking to hold bingo events, it’s crucial to prepare and submit all related documents accurately and entirely. This preparation helps in avoiding delays in the approval process and ensures that the organization complies with all legal requirements for conducting bingo games. Attention to detail and thorough documentation can significantly smooth the pathway to obtaining a bingo license in Illinois.

• Form 1023 (Application for Recognition of Exemption Under Section 501(c)(3) of the Internal Revenue Code): Like the RB-3 Illinois form, Form 1023 is also used by not-for-profit organizations. Both forms require detailed information about the organization, its governance structure, and its operational practices. However, Form 1023 specifically focuses on obtaining tax-exempt status from the Federal government, whereas the RB-3 form is for obtaining a license to conduct bingo games in Illinois.

• Form CHAR410 (New York State Charity Registration/Amended Registration Statement): This form, required for charities operating within New York State, shares similarities with the RB-3 form in requiring details about the organization’s governance, such as information on directors and key employees. Both forms are necessary for regulatory compliance within their respective states and ask for documentation related to the organization's purpose and activities.

• Form AG990-IL (Illinois Charitable Organization Annual Report): Though this form is for annual reporting rather than licensing, it resembles the RB-3 form in its need for detailed organizational information, including financial data and information on officers. Both are part of the regulatory framework governing not-for-profit activities in Illinois and require disclosure of organizational practices and compliance with state laws.

• Application for Special Event License (Various States): Many states have forms for applying to hold special events, which can include charity gaming events like bingo. Similar to the RB-3 form, these applications require details about the event, including location, timing, and the responsible individuals. Though broader in purpose, both types of application ensure that events are conducted in accordance with state regulations and by credible organizations.

• Form CT-1 (Request for Charitable Trust Status): Issued by state Attorney General offices or equivalent regulatory bodies, this form is used to register an organization as a charitable trust. Like the RB-3, it includes disclosures about the organization's structure, governance, and purpose. While the CT-1 typically pertains to the broader aspect of charitable status, both forms require transparency and compliance from organizations regarding their operations and objectives.

Filling out the RB-3 Illinois form, which is the Application for Bingo License through the Illinois Department of Revenue, requires attention to detail and an understanding of the specific requirements set by the state. Here are seven do's and don'ts to keep in mind to ensure the process goes smoothly and to help avoid common mistakes.

• Ensure your organization qualifies - Before even starting the form, confirm that your organization meets all the qualifications for obtaining a bingo license in Illinois, such as being not-for-profit and in existence for the required amount of time.
• Gather necessary documents before starting - Have all required documents, such as your organization's bylaws, constitution, charter, or articles of incorporation, and meeting minutes, ready before filling out the form.
• Fill out all required fields accurately - Make sure every section that applies to your organization is filled out completely and correctly, including accurate contact information and details about the bingo events you plan to hold.
• Review the Bingo License Tax Act and Administrative Code - Familiarize yourself with the laws, rules, and regulations governing bingo licenses in Illinois to ensure compliance.
• Include the correct fee with your application - Determine whether you are applying for a regular or limited license and include the appropriate fee with your application by check or money order.

• Use a PO Box for certain addresses - When providing addresses on the form, remember that for some sections, such as the home addresses of officers and the location where bingo will be conducted, PO Box numbers are not acceptable.
• Wait until the last minute to submit - To avoid potential delays or issues with your license being processed in time for planned events, make sure to submit your application well in advance.

By following these guidelines and ensuring that all information is accurately and thoroughly provided, your organization can navigate the process of applying for a bingo license in Illinois more effectively. Always double-check your application and attached documents before submission to make sure everything is in order.

There are several misconceptions about the RB-3 Illinois form used for bingo license applications by charitable organizations. It's crucial to debunk these myths for a proper understanding and compliance with state requirements.

• Only non-profit organizations can apply: While the form does specify that the organization must be not-for-profit, it also encompasses those affiliated and chartered with a national organization for two years, expanding eligibility beyond locally based non-profits.

• A new application must provide meeting minutes from five years: This is partially accurate. While new applicants must provide meeting minutes, if your organization is chartered by a national body, you need only provide minutes from a single month in each of the preceding two years, not five.

• Any felony conviction disqualifies officers: The requirement specifically bars individuals with felony convictions within the last ten years or those convicted under Article 28 of the Criminal Code of 2012, focusing on recent criminal history related to gambling violations rather than any felony.

• PO Box addresses are adequate for business identification: The form clearly stipulates that a street address must be provided for the primary or legal business address, excluding PO Box numbers, which ensures the physical location is identifiable.

• There's a one-size-fits-all license: The RB-3 form offers options for either a regular or limited license, with distinct criteria, fees, and operational allowances. Applicants need to select the type that aligns with their intended bingo activities.

• Fees are refundable: The instructions on the RB-3 form assert that fees paid with the application are not refundable, which applicants need to consider before submission.

• Only new applications need to identify a contact person: Irrespective of whether it's a new application or a renewal, identifying a contact person with their details is a requirement for all submissions to facilitate communication.

Understanding these aspects of the RB-3 Illinois form is essential for organizations aiming to host bingo games legally and successfully within the state. Clearing up these misconceptions helps streamline the application process and ensures compliance with Illinois Department of Revenue regulations.

Here are eight key takeaways to keep in mind when filling out and using the RB-3 Illinois form for a bingo license:

• Your organization must be a not-for-profit to qualify for a bingo license. This means having a primary goal other than generating profit and usually having a formal recognition of this status under the law.
• Ensure your organization has been active in Illinois for at least the past five years, or if affiliated with a national organization, for at least two years. This requirement helps demonstrate your organization's stability and long-term presence in the community.
• Anyone involved in managing or operating bingo cannot have been convicted of a felony within the last ten years or any gambling-related offenses. This is to ensure the integrity of those involved in the bingo games.
• No compensation is allowed for persons participating in the management or operation of bingo. This requirement is consistent with the not-for-profit nature of the organizations eligible for a license.
• New applications must include a copy of the organization’s bylaws and other foundational documents, such as a constitution, charter, or articles of incorporation. Also required are copies of meeting minutes for a specified period to demonstrate active governance.
• Identify a primary contact person for your bingo license application. This individual will serve as the Illinois Department of Revenue's point of contact for any questions or issues about your application.
• Be prepared to provide detailed information about the officers of your organization and the person in charge of the bingo games, including their social security numbers and contact information. If there are changes to your organization's officers, you'll need to file an update form.
• Choose the right type of license for your bingo event. The options include a regular license for weekly games at your organization’s physical address, a special permit for additional events at your regular location, or a limited license for no more than two events per year. Each option has specific requirements and fees associated with it.

Remember, the fee you pay with your application is not refundable, so make sure you've filled out everything accurately and included all required attachments before mailing your form and payment to the Illinois Department of Revenue.